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Executive Assistant to Directors

Reading, Berkshire, United Kingdom

Position type:
Permanent and Full-Time (40 hour week Monday through Friday)
Department:
Europe, Middle East, Russia & Africa
Reports to:
Director, Europe, Middle East, Russia & Africa
Date posted:
May 7, 2019
Closing date:
May 13, 2019

ABOUT THE JOB

Independent Project Analysis (IPA) Limited currently has immediate requirements for an Executive Assistant its team on a permanent basis in its Reading office.

Salary is competitive and dependent upon relevant Experience. Benefits include 23 days in addition to Public Holidays, Contributory Pension, Private Medical, Income Protection and Life Assurance.

To apply, complete the form below and include your CV and cover letter, including salary expectations and availability to start date.

Closing Date for applications is: Monday, 13 May 2019. Due to a high volume of applications, if you do not receive a response within 2 weeks, then your application was unsuccessful for this role.

 

KEY RESPONSIBILITIES

  • Sole responsibility for calendar management of two Regional Directors
  • Organise travel, including country entry visas, in a timely manner
  • Organise business and social events both in the UK and overseas
  • Co-ordinate expense reports and reconciliation of corporate card
  • Co-ordinate teleconferences and liaise with administrators in other regions
  • Provide administrative support for generation of reports and presentations
  • Provide administrative support to internal document control of client documents
  • Back-up support to key administrative functions, including: Scheduling, Proposal, Reception and Office Facilities

CANDIDATE REQUIREMENTS

  • Strong experience with diary management for senior manager(s)
  • Strong experience co-ordinating travel visa applications
  • Strong experience managing travel itineraries and expenses
  • Previous experience with Microsoft Office, including PowerPoint and Excel
  • Previous experience in co-ordinating video conferencing and document control
  • Excellent written and spoken English
  • Highly organised with strong attention to detail
  • Ability to maintain professionalism and discretion at all times
  • Ability to manage conflicting priorities and be flexible to change
  • Availability to travel internationally if required
  • Eligibility to work in the United Kingdom without sponsorship requirements

DESIRABLE, BUT NOT ESSENTIAL

  • Qualification in Business Administration or related subject
  • Experience managing fundraising events
  • Certified as First Aider and or Fire Warden
  • Driver’s licence and own car
  • Other languages would be advantageous

SALARY

  • Competitive and dependent upon relevant experience

BENEFITS

  • 23 days in addition to Public Holidays, Contributory Pension, Private Medical, Income Protection and Life Assurance

REQUIRED APPLICANT DOCUMENTS

  • Cover Letter
  • CV
  • Salary Requirements
  • Available Start Date

Careers

Interested in joining the IPA team? Apply now!
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